How to equip a video conferencing room
On a video call, what annoys people most isn't a so-so picture, it's not understanding what's being said. A good room starts with sound.
By room size
- Small room (2–6 people): a video bar with built-in camera, microphones and speaker, plus a screen.
- Medium room: a video bar with auto-framing, extra table microphones and a large screen.
- Large or training room: a zoom camera, ceiling or distributed microphones, speakers, audio processing and dual screens.
Audio first
- Microphones within a suitable distance of every participant.
- Echo cancellation so the far end doesn't hear itself.
- Acoustics: a room with glass and bare walls echoes; panels or absorbent elements make a big difference.
Picture and screen
- Camera at eye level, above or below the screen.
- Soft light from the front, no windows behind participants.
- A screen large enough to read shared documents from the back of the room.
Platform
There are devices certified for Microsoft Teams or Zoom that run on their own, and USB devices that plug into a laptop and work with any platform. Open source options such as Jitsi can also be hosted on your own server.
Network
A wired network point in the room, priority for video traffic and good upload speed. Frozen video is usually a network issue, not a camera issue.
Frequently asked questions
Will a normal webcam do?
For one person at a desk, yes. In a room with several people, a webcam and laptop mic leave half the participants out of shot and hard to hear.
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